Residence Application Information

Instructions for University Residence Application

Thank you for your interest in applying for our University residence program. We are proud of our program and are always excited at the prospect of adding new members to our community. In order to maintain the integrity of our program, we carefully screen all applicants. Follow the instructions below to apply for residence online.

STEP 1: Reading the Handbook

Before you complete any of the application material, we ask that you review the Concordia University College of Alberta: Residence Life Policies & Procedures and Residence Life Information, which outlines the philosophy and guidelines of our residence life program. We welcome your application, but we also want you to understand the scope of our program before you apply.

STEP 2: Completing the Forms

Concordia Residence offers two ways you can apply, online or by mail. You do NOT need to apply both ways, please only apply online or by mail.

To apply online:

  • Before beginning the online application, make sure that you have the following information immediately available:
    • Your current address
    • Contact phone number and valid email address
    • Your mailing address (for all residence correspondence)
    • Health Care Provider and Policy Number
    • Emergency Contact name, address, and phone number
    • For applicants under the age of 18: Parent/Guardian address and phone number
    • For International Applicants: Name, Address, and phone number of a contact living in Canada.
  • Please ensure that you have at least 20 minutes of free time to fill out the form as you will not be able to save an incomplete form and return to it at a later time. 
  • Begin the online application here.

To apply by mail:

  • Download and complete the University Residence Application form - ensure that you have answered all the questions and that the information is correct. We consider only those applications that are fully completed.
  • Download and complete the Roommate Questionnaire which helps us to match you with a compatible roommate.

After filling out the necessary forms, you can return the forms by:

Mail:                                                                
Concordia Residence Office
Concordia University College of Alberta
7128 Ada Blvd.
Edmonton, AB  T5B 4E4

Fax: (780) 378-8429
Email: residence@concordia.ab.ca

We will only consider your application after we have received all of the above forms.

** APPLICATION DEADLINE: MAY 21, 2010 **

STEP 3: Personal Interview

When we have received all of the application items, we will contact you for a personal interview. We are interviewing applicants for the 2010-2011 academic year throughout the summer months.

STEP 4: Acceptance to Residence

After the interview, we will notify you in writing regarding the outcome of your application. If you are conditionally accepted, your space in the residence will be reserved for a limited amount of time.  In order to confirm you space in residence, you must pay a $500 Security Deposit and sign and return the Residence Contract included with your letter of Conditional Acceptance within the timeframe given on the letter.  *Priority may be given to applicants residing outside of the greater Edmonton area.

STEP 5: Advanced Residence Deposit

Once you have received final acceptance into Concordia’s Residence Program, you will be required to pay a deposit of $300 against your residence fees in advance of moving in.  Students are not permitted to move into residence until this deposit is paid.

Other Information

Cancellations in advance of move-in are subject to the following policies:

  • If you are not admitted into an academic program at Concordia University College of Alberta, you will be refunded the full $500 Security Deposit provided you submit a Residence Cancellation Form and a copy of your letter of non-acceptance to Concordia Residence via email, registered mail, fax, or in person.
  • If you must cancel your residence application due to medical reasons, you will be refunded the full $500 Security Deposit provided you submit a Residence Cancellation Form with proof of medical reason to Concordia Residence via email, registered mail, fax, or in person.
  • Partial refunds of the Security Deposit will be issued in the following circumstances:
    • A $400 refund will be issued if the Residence Cancellation Form is received before 5pm MST on June 30, 2010 for Fall semester Admission or October 29, 2010 for Winter Semester Admission.
    • A $250 refund will be issued if the Residence Cancellation Form is received after June 30, 2010, but before 5pm MST on July 30, 2010 for Fall Semester Admission or after October 29, 2010, but before December 1, 2010 for Winter Semester Admission.
    • Cancellations on/after August 2, 2010 for Fall Semester Admission or December 1, 2010 for Winter Semester Admission are not eligible for a refund except as noted above.

Residence Fees

(all fees are pending board approval and therefore subject to change)

All residents are required to pay both a room fee and to purchase the meal plan (as noted below).

Annual Room Fee - $3050
Annual Meal Plan Fee - $2700
Total Cost (Double Occupancy) - $5750

*Single Rooms may be available and are assigned at the discretion of the Residence Director after August 1st.  The additional cost is $1025/year. 

*Note that fifty percent (50%) of the balance of all residence and meal plan charges must be paid by September 30, 2010, and the remaining fifty percent (50%) must be paid by January 30, 2011.  If you are accepted mid-year, a pro-rated fee will be calculated.

Declining Balance Meal Plan

  • The required meal plan deposits are $1350/semester (non-refundable).
  • Unused portions of the required fall semester deposit ($1350) may be carried over into the winter semester.
  • Unused portions of the required meal plan deposits ($1350/semester) will be forfeited at the end of the Academic year (April 30, 2011).
  • Meal funds can be used at any time during Cafeteria hours.
  • Funds cannot be transferred to another student’s account.
  • The required deposit of $1350/semester will only be sufficient for purchasing approximately 10 basic meals per week, which is not sufficient for most students who live full time in residence.  It’s highly recommended that students place at least $1600/semester on their meal card, which will provide approximately 12 meals per week.  Students may top up their meal plan at any time (The unspent top-up balance is refundable upon request).  It’s very important that students budget their meal card use as the required deposit is not sufficient for those who eat the majority of their meals in the cafeteria.    Students may make additional deposits into their meal plan at the Student Accounts Office. The balance remaining in your account is indicated on each sales receipt and can also be accessed through online student services.

Residence Application Forms

University Residence Application
Roommate Questionnaire
Residence Life Information
Residence Life Policies & Procedures
Credit Card Authorization Form
Residence Cancellation Form

QUESTIONS?

If you have any questions after reading the Handbook and the forms, don't hesitate to call the Residence Office at 780-479-9349.

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